Circulation Policies

Lending Chart

Item Type



Books from general collection 

Lending period: 4 weeks (1 renewal permitted) 


Overdue: $0.50 per day 

Lost (30+days): $50 replacement cost 

Lending period: by semester


Overdue: $0.50 per day

Lost (30+days): $50 replacement cost 

Reserves (hourly)

Lending period: 4 hours

Fines & Fees: $2.00 per hour


Reserves (daily)

Lending period: 3 days

Fines & Fees: $5 per day


To find materials, patrons first consult the online catalog for the call number and location of the book. The library staff is currently in the process of barcoding the entire borrowing collection. If a book does not have a barcode, the library staff will take care of this issue at checkout. 

The standard book loan pe­riod for resident students is one month. The loan period for faculty is by semester. All loans are subject to recall on notice.

Inter-Library Loan

Students can find a link to ILL on the library’s homepage. They are able to place their own requests by using the WorldCat search engine crafted specifically for the Seminary. The librarian will then approve their requests on OCLC and monitor the transit and delivery of materials.

Materials Limit

Students are limited to checking out 25 books at any one time. All books from the stacks must be checked out at the circulation desk before leaving the library.


Current issues of the periodicals are on the left side of the reading room, past the elevator. We encourage patrons to make use of the ATLA Religion Database for browsing periodicals or finding articles.

Reserve Shelf 

At the request of individual instructors, ma­terials needed for class assignments are removed from regular circulation and placed on reserve (restricted use). Reserve circulation is normally for four hours. Reserve shelf materials cannot be renewed and cannot be placed on hold. To access these materials, consult the reserve shelf listing at the circulation desk or consult the online catalog.

Reference Collection

"REF" indi­cates reference materials and these are located in the reading room. They do not circulate. They are meant to be ac­cessible to all and should not be kept on study carrels. To facilitate the productive and effective use of reference resources, students should take the time early in their careers at St. Vladimir's Seminary to examine these volumes carefully, comparing and contrasting similar works, noting the contents and scope.

Rare Books

The rare books section is located in the stacks between the periodicals and the theses.  It is split into two sections: over-sized volumes and regular books. The rare books do not circulate so patrons are only allowed to use them in the library. Please contact a librarian for questions about these materials.


Books are checked out for one month. Fines will accrue per day after the due date (see the lending chart for more details). Fines are payable only to the librarians. Fines not paid at semester's end must be paid before or by the beginning of the following semester to reinstate circulation privileges. 

Renewing and Returning Books

All materials should be returned on time to the circulation desk during staffed hours or in the book drop when the reading room is open. Patrons are encouraged to manage their books by logging into personal accounts, which are located on the right-hand side of the catalog homepage. By logging into an account patrons can renew items, place holds, and make suggestions for acquisitions. Please see a librarian for creating an account. 


Other Policies Within Circulation  

Quiet Policy 

Given the limited space in the library for study, there is a mandated quiet policy for all floors. Students are not allowed to hold conversations or speak loudly. However, when the special collections reading room or the Lyceum room is not in use, they may be checked out as group study hall rooms for projects that require collaboration. The volume in these rooms is expected to be at a conversational level. Groups that cannot work quietly will be asked to leave the rooms. 

Reserve Bins & Carrels 

ThM students are given priority when it comes to reserve bins and carrels; they need the space to write their master’s thesis. However, bins and carrels not used by the ThM students may be checked out at the circulation desk for a 4 hour reserve. Students cannot renew the reservation if demand is high, and they cannot leave the carrel unattended for more than 15 minutes when in use, since these valuable study spaces are much sought after. The librarian and respective student workers will ensure that this procedure is carried out effectively. 

Special Collections 

Students and faculty that wish to access archival materials for research purposes must set up appointments for the special collections reading room at the circulation desk. When making the appointment, the patron must ask for specific material to be withdrawn. Bags, food, and drink are not allowed while viewing archival materials; the patron may have a folder or notebook and a pencil. 

Group Study Rooms

Group study rooms may be checked out for groups of 3 or more students, and only if there are no special collections appointments. The checkout time for a group study room is a 4 hour reserve; the reserve cannot be renewed if there is another group waiting for the room. 

External & Visiting Scholars 

Those researchers from outside the institution who wish to access the library’s special collections and other resources must contact the head librarian. The library may be able to scan certain parts of the collection for researchers at a distance, but it cannot devote a large amount of time to any one request, nor can it bypass standard copyright laws. For in-person use of the collection, the librarian can arrange an appointment at the special collections reading room or facilitate on-campus use of  the stacks and electronic resources. On campus, visitors have access to ATLA and JSTOR.